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      Create a Site Announcement

      A guide for creating an Announcement to share PDFs, videos, images and more with your workers on site.

      Announcements in 1Breadcrumb are a great way to share PDFs, videos, images, audio files and more with your workers on-site. They are commonly used by administrators to upload company policies, emergency evacuation plans, induction presentations when setting up your site, or by site managers to share information when on site.

      Table of Contents

      Requirements

      Permissions: Company/Site Hosts with "Announcement" permissions. If you do not have these permissions, please reach out to your 1Breadcrumb administrator.

      Web Portal Instructions 💻

      Step 1: Navigate to Announcements

      • Navigate to the 'Editor' tool located on the left-hand toolbar of your 1Breadcrumb portal and select ‘Announcements’ from the dropdown menu.
      • From here, you can add the Announcement Settings listed in Step 2, and click on Add New Announcement to create your Announcement.

      Navigate to Announcements

      Step 2: Add Announcement Settings

      Use the following settings as a guide to create your announcement.

      • Type:
        • PDF File - Upload a PDF format to communicate your announcement.
        • Video - Upload a video for recipients to watch.
        • Text - Create your own announcement by typing your desired information.
        • Audio -  Upload a voice recording for recipients to listen to.
        • YouTube - Copy and paste the URL or link of a YouTube vide.
        • Image - Upload or take a photograph using your device.
        • External Link - Copy and paste an external URL.
      • Title: Enter the subject of the announcement. Tip: Use a common naming convention.
      • Display Mode: Decide when your Announcement will display to users:
        • Anytime: Recipients will be able to receive the announcement both before they have checked into the site and when they’re checked into the site.
        • Check-in: Recipients will be able to receive the announcement only when they have checked into the site.
        • PreCheckIn: Recipients will be able to receive the announcement before they check into the site.
      • Group Name: Choose or create a category (e.g. Company Policies). Establishing a grouping name for the announcement will be beneficial in the future when you wish to filter and access the list of acknowledged Announcements.
      • ‘Is Active?’ toggle: Turn the toggle ON if this announcement is live for sites to apply to their projects as needed.

      Once you have created the Announcement on the web portal, you can:

       

      Mobile App Instructions📱

      Step 1: Navigate to Site Announcements

      • Open the 1Breadcrumb app on your device, and tap on ‘Host’  in the Profile/Host panel located at the bottom right of the screen.
      • Ensure that you are in the correct site by checking the panel at the top of your screen or switch between sites by tapping "Change Site" then use the dropdown box in the pop-up window to locate and select your site. Upon selecting your site, tap "OK".
      • Once on your site, tap the "Site Announcement" tile.

      Create an Announcement - Mobile - 1

      • A list of previously created Announcements for this site will appear. Download an existing Announcement by tapping the download icon or delete it by tapping 'X'.
      • To create a new announcement, tap '+ Add New Announcement'.
      • Fill in the Announcement Settings listed in Step 2 below.

      Create an Announcement - Mobile - 2

      Step 2: Add Announcement Settings

      Use the following settings as a guide to create your announcement.

      • Title: Enter the subject of the announcement. Tip: Use a common naming convention.
      • Group Name: Choose or create a category (e.g. Company Policies). Establishing a grouping name for the announcement will be beneficial in the future when you wish to filter and access the list of acknowledged Announcements.
      • Display Time: Select when recipients will see the announcement by choosing from:
        • While Checked In: Recipients can view the announcement from their 1Breadcrumb profile after checking into the site.
        • Check-In Page: Recipients will be able to view the announcement as a part of completing the check-in process.
        • Both: Recipients will be able to view the announcement as a part of completing the check-in process and will also be able to view the announcement from their 1Breadcrumb profile after checking into the site.
      • Announcement Mode: Choose how recipients are alerted of the announcement. Note: This will only apply to those who have their 1Breadcrumb notifications turned on.
        • Silent: No pop-up notification.
          1. NotifyAlways: A pop-up notification of the announcement is sent whenever recipients open their 1Breadcrumb app.
          2. NotifyOnce: A one-off 1Breadcrumb pop-up notification of the announcement is sent the first time the announcement goes live.
        2. Force View Mode: Determine whether recipients are required to view and/or acknowledge the announcement by selecting from the following options:
          1. Disable: Recipients can choose to open and view the announcement at their own discretion.
          2. Mandatory View: Recipients are obligated to open and view the announcement.
          3. Mandatory View and Sign Off: Recipients must open, view, and acknowledge the announcement.
          4. Set Play Through To Mandatory: When uploading video media, recipients are unable to fast forward or skip the video.
        • Announcement Type:
          • PDF File - Upload a PDF format to communicate your announcement.
          • Video - Upload a video for recipients to watch.
          • Text - Create your own announcement by typing your desired information.
          • Audio -  Upload a voice recording for recipients to listen to.
          • YouTube - Copy and paste the URL or link of a YouTube video for recipients to follow and watch.
          • Image - Upload or take a photograph using your device.
          • External Link - Copy and paste a external domain link point from one domain  for recipients to follow.
        • Display Mode: Decide using the ‘Display Mode’ dropdown list if you want the announcement to be available to recipients before checking into the site by selecting from the following options:
          • Anytime: Recipients will be able to receive the announcement both before they have completed the induction material for site and when they’re an approved inductee.
          • Check-in: Recipients will be able to receive the announcement only when they have completed the induction material.
          • PreCheckIn: Recipients will be able to receive the announcement before they have completed the induction material.
        • Active Date Range: Set how long the announcement is visible for the recipients:
          • Valid Forever: The announcement will remain permanently active.
          • Time Limited: Use the calendar to define the duration. After the "Valid To" date, the announcement will no longer be accessible to future check-ins.
        • Specify the Audience:
          • Set to specific users: Search for individual user names or mobile numbers.
          • Set to specific industry type: Choose a specific trade from the list.
          • Set to a specific visitor type: Indicate if this announcement is only applicable to Employees, Subcontractors, or Visitor type check-ins. Note: this list may be customised depending on your organisation's configuration settings.
        • Click "Submit" when you're done.

        The Announcement will now be live and distributed according to your chosen settings.