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      Activity Reports

      The Activity Report tool allows you to create in-depth reports that covers everyone who's visited your site.

      The Activity Report lets you dig into how long an individual was on site, see their answers to Induction or Check-In Questions, and keep tabs on the overall total worked hours to date. 

      You can even tailor Activity Report to zoom in on a particular time frame, site, supplier, or individual for a closer look. It's all about giving you the insights you need in a way that suits your needs!

      Prerequisites 🚨

      Here are the prerequisites that will need to be completed prior to viewing or exporting data from the Activity Report:

      • Only Company Hosts and Site Hosts with permissions can view and export data from the Activity Report. If you do not have these permissions, please reach out to your Company or Site Hosts.

      Mobile App Steps 📱

      This function cannot be performed via the Mobile App. Please log into 1Breadcrumb via your computer or laptop.

      Web Portal Steps 💻

      This article will take you through the following:

      How to access the Activity Report tool via the Web Portal

      1. Navigate to the 'Reports' tool located on the left-hand toolbar of your 1Breadcrumb portal.
      2. Select ‘Activity Report’ from the dropdown menu.

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      Navigating the Activity Report

      1. In the new window that appears, you'll find an up to date list of everyone who has checked into your sites for tracking and recordkeeping purposes. This list will include the following details:
        1. Full Names of individuals who checked in.
        2. The Supplier they are working for.
        3. Their Mobile Number.
        4. The Sites they checked into.
        5. Check-in and check-out times.
        6. Their Visitor Type (Employer, Subcontractor, or Visitor) Note: this list may be customised depending on your organisation's configuration settings.
        7. Inductions completed and status (Approved, Pending, Rejected) associated with this check-in.
        8. Acknowledged Announcements associated with this check-in.

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        Customising Activity Report Columns

        1. To customise the columns in your Activity Report click the settings cog icon

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        2. In the pop-up window:
          1. Select from the list of which columns you wish to include or exclude.
          2. Turn on the "Basic" toggle for advanced column settings.
          3. Use the "Reorder" toggle to arrange columns as you prefer.
          4. Click "Save Changes" after making adjustments.

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        3. You can further fine-tune your Activity Report to align with your business requirements. This is particularly useful when you need to gather data from the question sets or announcements you've established within 1Breadcrumb. To do this:
          1. To include specific question sets: Click the blue "Question Filters" toggle. In the dropdown menu of the pop-up window, choose the specific questions you wish to incorporate into your Activity Report list.
          2. To include specific Announcements:  Click the "Announcement Filters" toggle. In the dropdown list of the pop-up window, select the Announcements you want to include in your Activity Report list.

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        View Total Hours Worked

        1. Above the Activity Report list, you'll see totals for check-ins and hours worked.
        2. Use filter funnels from the Activity Report headings to narrow down data based on your preferences (time frame, site, supplier, or individual). The totals will update according to your filter settings.

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        Perform a quick search using the Search Bar

        1. Use the search bar situated beneath the column headers to input names, suppliers, sites, and more, for swift filtering of your search results. After typing the desired search criteria, press the "Enter" key on your keyboard to retrieve the data.

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        Exporting Activity Reports

        1. To export data, adjust the filters to run a report of the desired data required and click the green "Export as CSV" button to download it as an Excel spreadsheet.

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        Schedule Activity Reports

        1. If you want to receive regular CSV reports, click the red "Save As A Scheduled Report." toggle and fill in the details in the pop-up window based on your preferences, then click "Save Report Schedule."

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        2. In the pop-up window, enter the emails of the recipients you want to receive the Scheduled CSV reports and decide how often you require these reports to be sent.
        3. Click the blue "Save Report Schedule" button located at the bottom righthand side of the pop-up window upon setting your scheduled report preferences.  

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        Get Magic Link

        1. If you'd rather receive a regular link to the Activity Report, click the "Get Magic Link" toggle. You can specify how often you'd like 1Breadcrumb to send you an email containing a link to the web portal page. This approach is recommended if you don't require the CSV report regularly but wish to receive reminders to check site activity consistently. You can choose from daily, weekly, monthly, half-yearly, or annual intervals for these reminders.

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        Refresh

        1. To perform an instant refresh for up to date data, click the orange “Refresh” toggle.

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